ANNOUNCEMENTS
LOWER ALSACE TOWNSHIP - MONTHLY SUPERVISORS' MEETING AGENDA - MARCH 14th, 2024
LOWER ALSACE TOWNSHIP - SUPERVISORS' MONTHLY MEETING AGENDA - MARCH 14th, 2024
John Theodossiou, Supervisor, Chair
Todd Weikel, Supervisor, Vice Chair
Ann Sellers, Supervisor
Kelsey Frankowski, Esq., Township Solicitor
Don Pottiger, Manager/Secretary-Treasurer
I. CALL TO ORDER- 6:30 P.M.
Pledge of Allegiance to the flag
II. PRESENTATIONS
A. No presentations scheduled.
III. PUBLIC COMMENT ON AGENDA ITEMS
A. None scheduled.
IV. APPROVAL OF THE MINUTES
A. Motion to approve the minutes of the February 9, 2024, Lower Alsace Township Supervisors’ Meeting.
V. ROAD CREW FOREMAN REPORT
VI. SUPERVISOR LIAISON REPORTS
A. Central Berks Regional Police Commission – Supervisor Theodossiou.
B. Lower Alsace Fire Company – Supervisor Weikel.
C. Lower Alsace Ambulance Association – Supervisor Weikel.
D. Antietam Valley Recreation Commission – Supervisor Sellers.
E. Antietam Valley School District – Supervisor Sellers.
VII. SOLICITOR’S REPORT
A. Solicitor’s report to be presented.
VIII. ENGINEER’S REPORT
A. Engineer’s report to be presented.
IX. BOARDS AND COMMISSIONS REPORTS
A. Planning Hearing Board:
1) No new meetings of the Planning Commission have been scheduled at this time. The most recent meeting of the Planning Commission was held on November 2, 2022.
B. Zoning Hearing Board:
1) No new meetings of the Zoning Hearing Board have been scheduled at this time. The most recent meeting of the Zoning Hearing Board was held on May 17th, 2023.
C. Antietam Valley Recreation Commission – no report.
X. TREASURER’S REPORT / LIST OF BILLS
A. Motion to accept the February 29, 2024, Treasurer’s reports.
B. Motion to approve the payment of the list of bills as presented.
XI. DEPARTMENTAL REPORTS SUBMITTED FOR APPROVAL
A. Central Berks Police Department
1. February 2024 report.
B. Central Berks Regional Codes Enforcement Department
1. February 2024 report.
C. Sewage Enforcement Officer
1. February 2024 report.
D. Zoning and Building Code Officer
1. February 2024 report.
E. Lower Alsace Township Fire Company
1. No new report.
F. Lower Alsace Ambulance Association
1. No new report.
XII. OLD BUSINESS
A. Update on the status of the use and occupancy permit application for property on 1300 block of Friedensburg Road – ongoing construction and conversion into apartments. All necessary permits have been applied for and approved at this time.
B. Update on the status of discussions on potential project for use of American Rescue Plan Local Funds – a discussion needs to be scheduled to review projects and outside funding sources which will impact the use of funds. The deadline for these decisions is December 31, 2024.
C. Update on the status of property on 700 block of Brighton Avenue – issues with residents living on site. No current issues noted.
D. Update on the status of property on 1500 block of Friedensburg Road – number of vehicles on property. Please see letter included in packet.
E. Update on the status of property on 1800 block of Friedensburg Road – rental property concerns. In addition, a resident complaint was received regarding trash. Several site visits took place and video recordings were made covering Old Friedensburg Road and Friendensburg Road. All reported that no issues were found.
F. Discussion of staffing – road crew and codes personnel staffing.
G. Update on the status of property on 700 block of Friedensburg Road – to potentially be used by Antietam School District. The School District is still performing its due diligence in assessing the property for potential use.
XIII. NEW BUSINESS
A. The fieldwork necessary for the external audit and preparation of the 2023 financial reports by Herbein & Company is progressing and nearing completion of fieldwork.
B. Review of a proposed Ordinance to approve the adoption of the 2015 International Fire Code and repealing all Ordinances and parts of Ordinances in conflict therewith.
C. Approval of a motion to advertise the proposed Ordinance adopting the 2015 International Fire Code and repealing all Ordinances and parts of Ordinances in conflict therewith.
D. Review of a proposed agreement with Hera Registry to provide property registration services for the Township’s foreclosure property registration Ordinance. Hera Registry will be replacing the services formerly provided by Prochamps.
E. Approval of a motion to ratify the proposed agreement with Hera Registry to provide property registration services for the Township’s foreclosure property registration Ordinance.
F. Review of a proposed three year agreement with the Commonwealth of Pennsylvania’s Department of Transportation for the mowing and weed maintenance along Carsonia Avenue, Friedensburg Road, and Antietam Road ( all state roads).
G. Approval of a motion to ratify the three year agreement with the Department of Transportation for mowing and weed control.
H. Discussion and a motion to approve the special event permit for Antietam Cart Racing for their schedule of 2024 races on High Street.
I. Discussion and a motion to approve the special event permit for the Gravity Racing League for their schedule of 2024 races on High Street, subject to the Township’s receipt of liability insurance coverage which has not yet been renewed. The expiration date of their current policy will provide coverage for race dates prior to the next Supervisors’ meeting.
J. Discussion and a motion to approve the special event permit for the Mount Penn Preserve Partnership for their 2024 concerts to be held at the Reading Liederkranz.
K. Discussion and a motion to approve the special event permit for First Baptist Church for the Easter Dawn Service.
XIV. FINAL PUBLIC COMMENT
XV. EXECUTIVE SESSION
Executive session if necessary.
XVI. ADJOURNMENT
The next monthly meeting of the Lower Alsace Township Board of Supervisors will be held on April 11th, 2024.
AGENDA – LOWER ALSACE TOWNSHIP SUPERVISORS’ MEETING – FEBRUARY 8TH, 2024
TOWNSHIP OF LOWER ALSACE
SUPERVISORS’ MEETING AGENDA
February 8, 2024
John Theodossiou, Supervisor, Chair
Todd Weikel, Supervisor, Vice Chair
Ann Sellers, Supervisor
Kelsey Frankowski, Esq., Township Solicitor
Don Pottiger, Manager/Secretary-Treasurer
I. CALL TO ORDER- 6:30 P.M.
Pledge of Allegiance to the flag
PRESENTATIONS
No presentations scheduled.
PUBLIC COMMENT ON AGENDA ITEMS
None scheduled.
APPROVAL OF THE MINUTES
Motion to approve the minutes of the January 11, 2024, Lower Alsace Township Supervisors’ Meeting.
ROAD CREW FOREMAN REPORT
SUPERVISOR LIAISON REPORTS
Central Berks Regional Police Commission – Supervisor Theodossiou.
Lower Alsace Fire Company – Supervisor Weikel.
Lower Alsace Ambulance Association – Supervisor Weikel.
Antietam Valley Recreation Commission – Supervisor Sellers.
Antietam Valley School District – Supervisor Sellers.
SOLICITOR’S REPORT
Solicitor’s report to be presented.
ENGINEER’S REPORT
Engineer’s report to be presented.
BOARDS AND COMMISSIONS REPORTS
Planning Hearing Board:
No new meetings of the Planning Commission have been scheduled at this time. The most recent meeting of the Planning Commission was held on November 2, 2022.
Zoning Hearing Board:
No new meetings of the Zoning Hearing Board have been scheduled at this time. The most recent meeting of the Zoning Hearing Board was held on May 17th, 2023.
Antietam Valley Recreation Commission – no report.
TREASURER’S REPORT / LIST OF BILLS
Motion to accept the January 31, 2024, Treasurer’s reports.
Motion to approve the payment of the list of bills as presented.
DEPARTMENTAL REPORTS SUBMITTED FOR APPROVAL
Central Berks Police Department
January 2024 report.
Central Berks Regional Codes Enforcement Department
January 2024 report.
Sewage Enforcement Officer
January 2024 report.
Zoning and Building Code Officer
January 2024 report.
Lower Alsace Township Fire Company
No new report.
Lower Alsace Ambulance Association
No new report.
OLD BUSINESS
Update on the status of the use and occupancy permit application for property on 1300 block of Friedensburg Road – ongoing construction and conversion into apartments. All necessary permits have been applied for and approved at this time.
Update on the status of discussions on potential project for use of American Rescue Plan Local Funds – a discussion needs to be scheduled to review projects and outside funding sources which will impact the use of funds. The deadline for these decisions is December 31, 2024.
Update on the status of property on 700 block of Brighton Avenue – issues with residents living on site.
Update on the status of property on 1500 block of Friedensburg Road – number of vehicles on property.
Update on the status of discussions with the property owner and lessees on 700 block of Friedensburg Road – parking issues.
Update on the status of property on 1800 block of Friedensburg Road – rental property concerns.
Discussion of staffing – road crew and codes personnel staffing.
Update on the status of property on 700 block of Friedensburg Road – to potentially be used by Antietam School District.
NEW BUSINESS
The state audit of the Liquid Fuels Report MS-965for the years 2021 and 2022 was conducted. No findings were reported.
The elected internal audit was conducted. No issues were noted in their review.
The external audit and preparation of the 2023 financial reports by Herbein & Company has begun.
FINAL PUBLIC COMMENT
EXECUTIVE SESSION
Executive session if necessary.
ADJOURNMENT
The next monthly meeting of the Lower Alsace Township Board of Supervisors will be held on March 14th, 2024.
AGENDA - LOWER ALSACE TOWNSHIP SUPERVISORS' MEETING - JANUARY 11TH, 2024
TOWNSHIP OF LOWER ALSACE
SUPERVISORS’ MEETING AGENDA
January 11, 2024
John Theodossiou, Supervisor, Chair
Todd Weikel, Supervisor, Vice Chair
Ann Sellers, Supervisor
Kelsey Frankowski, Esq., Township Solicitor
Don Pottiger, Manager/Secretary-Treasurer
CALL TO ORDER- 6:30 P.M.
Pledge of Allegiance to the flag
- PRESENTATIONS
No presentations scheduled.
PUBLIC COMMENT ON AGENDA ITEMS
None scheduled.
APPROVAL OF THE MINUTES
Motion to approve the minutes of the December 14, 2023, Lower Alsace Township Supervisors’ Meeting.
SUPERVISOR LIAISON REPORTS
Central Berks Regional Police Commission – Supervisor Theodossiou.
Lower Alsace Fire Company – Supervisor Weikel.
Lower Alsace Ambulance Association – Supervisor Weikel.
Antietam Valley Recreation Commission – Supervisor Sellers.
Antietam Valley School District – Supervisor Sellers.
SOLICITOR’S REPORT
Solicitor’s report to be presented.
ENGINEER’S REPORT
Engineer’s report to be presented.
BOARDS AND COMMISSIONS REPORTS
Planning Hearing Board:
- The most recent meeting of the Planning Commission was held on November 2, 2022. No new meetings of the Planning Commission have been scheduled at this time.
Zoning Hearing Board:
- The most recent meeting of the Zoning Hearing Board was held on May 17th, 2023. No new meetings of the Zoning Hearing Board have been scheduled at this time.
Antietam Valley Recreation Commission – no report.
TREASURER’S REPORT / LIST OF BILLS
Motion to accept the December 31, 2023, Treasurer’s reports.
Motion to approve the payment of the list of bills as presented.
DEPARTMENTAL REPORTS SUBMITTED FOR APPROVAL
Central Berks Police Department
December 2023 report.
Central Berks Regional Codes Enforcement Department
December 2023 report.
Sewage Enforcement Officer
December 2023 report.
Zoning and Building Code Officer
December 2023 report.
Lower Alsace Township Fire Company
No new report.
Lower Alsace Ambulance Association
No new report.
Lower Alsace Road Crew
Carl Weikel, Road Foreman, will present his report.
OLD BUSINESS
Update on the status of the use and occupancy permit application for property on 1300 block of Friedensburg Road – ongoing construction and conversion into apartments.
Update on the status of discussions on potential project for use of American Rescue Plan Local Funds – timeline to be discussed after the reorganization meeting in January. First allocation to Central Berks Police, Lower Alsace Fire Company, and Lower Alsace Ambulance was approved, and reservation of funds has been set aside. The total revenue of $496,985.88 has $346,985.88 remaining for additional projects.
Update on the status of property on 700 block of Brighton Avenue – issues with residents
Update on the status of property on Angora Road – parking of trailer.
Update on the status of property on 1500 block of Friedensburg Road – number of vehicles on property..
Update on the status of discussions with the property owner and lessees on 700 block of Friedensburg Road – parking issues.
Update on the status of property on 1800 block of Friedensburg Road – rental property concerns.
NEW BUSINESS
Discussion of staffing – road crew and codes personnel
FINAL PUBLIC COMMENT
EXECUTIVE SESSION
Executive session if necessary.
ADJOURNMENT
The next monthly meeting of the Lower Alsace Township Board of Supervisors will be held on February 8th, 2024.
AGENDA - LOWER ALSACE TOWNSHIP SUPERVISORS' MEETING - DECEMBER 14TH, 2023
AGENDA - LOWER ALSACE TOWNSHIP SUPERVISORS' WORKSHOP MEETING - NOVEMBER 30th, 2023 - FOR THE PURPOSE OF APPROVING GRANT APPLICATIONS
TOWNSHIP OF LOWER ALSACE
SUPERVISORS’ WORKSHOP MEETING AGENDA
November 30, 2023
James Oswald, Supervisor, Chair
John Theodossiou, Supervisor
Todd Weikel, Supervisor
Kelsey Frankowski, Esq., Township Solicitor
Don Pottiger, Manager/Secretary-Treasurer
CALL TO ORDER- 6:30 P.M.
Pledge of Allegiance to the flag
PRESENTATIONS
No presentations scheduled.
PUBLIC COMMENT ON AGENDA ITEMS
None scheduled.
APPROVAL OF THE MINUTES
The minutes of the November 9, 2023 Lower Alsace Township Supervisors’ Meeting will be approved at the December 14, 2023 meeting.
SUPERVISOR LIAISON REPORTS
Road Department – Supervisor Oswald – no report.
Central Berks Regional Police Commission – Supervisor Theodossiou – no report.
Lower Alsace Fire Company – Supervisor Weikel – no report.
Lower Alsace Ambulance Association – Supervisor Weikel – no report.
Antietam Valley Recreation Commission – Supervisor Weikel – no report.
SOLICITOR’S REPORT
Solicitor’s report – no report.
ENGINEER’S REPORT
Engineer’s report – no report.
BOARDS AND COMMISSIONS REPORTS
Planning Hearing Board – no report.
Zoning Hearing Board – no report.
Antietam Valley Recreation Commission – no report.
TREASURER’S REPORT / LIST OF BILLS
Treasurer’s reports – no report.
Payment of the list of bills – no report.
DEPARTMENTAL REPORTS SUBMITTED FOR APPROVAL
Central Berks Police Department
- No report.
Central Berks Regional Codes Enforcement Department
- No report.
Sewage Enforcement Officer
- No report.
Zoning and Building Code Officer
- No report.
Lower Alsace Township Fire Company
- No report.
Lower Alsace Ambulance Association
- No report.
OLD BUSINESS
- No updates.
NEW BUSINESS
Discussion and approval of Resolution to approve the submission of an LSA Statewide Grant Application on behalf of the Lower Alsace Ambulance Association. The grant proceeds will be used to purchase a new ambulance.
Discussion and approval of Resolution to approve the submission of an LSA Statewide Grant Application. The grant proceeds will be used to purchase a new skid steer.
FINAL PUBLIC COMMENT
EXECUTIVE SESSION
Executive session if necessary.
ADJOURNMENT
The next monthly meeting of the Lower Alsace Township Board of Supervisors will be held on December 14th, 2023.
AGENDA - LOWER ALSACE TOWNSHIP SUPERVISORS' MEETING - NOVEMBER 9TH, 2023
AGENDA - TOWNSHIP SUPERVISORS' MEETING - OCTOBER 12th, 2023
TOWNSHIP OF LOWER ALSACE
SUPERVISORS’ MEETING AGENDA
October 12, 2023
James Oswald, Supervisor, Chair
John Theodossiou, Supervisor
Todd Weikel, Supervisor
Kelsey Frankowski, Esq., Township Solicitor
Don Pottiger, Manager/Secretary-Treasurer
I. CALL TO ORDER- 6:30 P.M.
Pledge of Allegiance to the flag
II. PRESENTATIONS
A. No presentations scheduled.
III. PUBLIC COMMENT ON AGENDA ITEMS
A. None scheduled.
IV. APPROVAL OF THE MINUTES
A. Motion to approve the minutes of the September 14, 2023, Lower Alsace Township Supervisors’ Meeting.
V. SUPERVISOR LIAISON REPORTS
A. Road Department – Supervisor Oswald.
B. Central Berks Regional Police Commission – Supervisor Theodossiou.
C. Lower Alsace Fire Company – Supervisor Weikel.
D. Lower Alsace Ambulance Association – Supervisor Weikel.
E. Antietam Valley Recreation Commission – Supervisor Weikel.
VI. SOLICITOR’S REPORT
A. Solicitor’s report to be presented.
VII. ENGINEER’S REPORT
A. Engineer’s report to be presented.
B. Motion to approve payment #1 to New Enterprise Stone & Lime for the 2023 Road Paving projects in the amount of $127,402.79, which is funded by the 2023 state Liquid Fuels revenues received this year.
VIII. BOARDS AND COMMISSIONS REPORTS
A. Planning Hearing Board:
1) The most recent meeting of the Planning Commission was held on November 2, 2022. No new meetings of the Planning Commission have been scheduled at this time.
B. Zoning Hearing Board:
1) The most recent meeting of the Zoning Hearing Board was held on May 17th, 2023. No new meetings of the Zoning Hearing Board have been scheduled at this time.
C. Antietam Valley Recreation Commission – no report.
IX. TREASURER’S REPORT / LIST OF BILLS
A. Motion to accept the September 30, 2023, Treasurer’s reports.
B. Motion to approve the payment of the list of bills as presented.
X. DEPARTMENTAL REPORTS SUBMITTED FOR APPROVAL
A. Central Berks Police Department
1. September 2023 report.
B. Central Berks Regional Codes Enforcement Department
1. September 2023 report.
C. Sewage Enforcement Officer
1. September 2023 report.
D. Zoning and Building Code Officer
1. September 2023 report.
E. Lower Alsace Township Fire Company
1. No new report.
F. Lower Alsace Ambulance Association
1. No new report.
XI. OLD BUSINESS
A. Update the status of discussions on potential project for use of American Rescue Plan Local Funds – timeline to be discussed. First allocation to Central Berks Police, Lower Alsace Fire Company, and Lower Alsace Ambulance was approved, and reservation of funds has been set aside. The total revenue of $496,985.88 has $346,985.88 remaining for additional projects.
B. Update the status of any activity related to communications with representatives of Mount Penn Borough related to a discussion of a merger between Mount Penn Borough and Lower Alsace Township. Representatives from the Pennsylvania Department of Community and Economic Development will be on hand on November 1st for a town hall meeting to inform the residents and elected officials of both municipalities of the process. The presentation is scheduled to begin at 6:00 and will be held at the Antietam School District Primary Center Auditorium, 201 North 25th Street, Reading PA 19606. This presentation is not designed for questions on specific details of a merger, but merely an introduction to the process. Public meetings between the elected officials of both Mount Penn Borough and Lower Alsace Township will be scheduled to discuss all details which must be explored and answered before a ballot question can be put to a vote.
C. Update on various discussions on closing Skyline Drive and all access points to vehicle traffic, including timing of closures, and on the proposal by the City of Reading to install guiderail along Skyline Drive.
D. Update on the review of animal control services, and communication with both Safety Net Sanctuary and Animal Rescue League on processes and procedures performed by both entities.
E. Update the status of the use and occupancy permit application for 1383 – 1385 Friedensburg Road. No current changes.
XII. NEW BUSINESS
A. Update on the status of the process for researching the cost and the demand for a Yard Waste Collection program for grass clippings, flowers, and small shrubs.
B. Bids for the Township Recycling program have been advertised and a reasonable acceptable bid is expected to be awarded at the November meeting.
C. Discussion of the preparation of the 2024 budget. Still waiting on a few key numbers. The first draft will be distributed to the Supervisors as soon as these estimates have been received. The budget will be approved at the December 14th, 2023 meeting.
XIII. FINAL PUBLIC COMMENT
XIV. EXECUTIVE SESSION
Executive session if necessary.
XV. ADJOURNMENT
The next monthly meeting of the Lower Alsace Township Board of Supervisors will be held on November 9th, 2023.
AGENDA - TOWNSHIP SUPERVISORS' MEETING - SEPTEMBER 14th 2023
TOWNSHIP OF LOWER ALSACE
SUPERVISORS’ MEETING AGENDA
September 14, 2023
James Oswald, Supervisor, Chair
John Theodossiou, Supervisor
Todd Weikel, Supervisor
Kelsey Frankowski, Esq., Township Solicitor
Don Pottiger, Manager/Secretary-Treasurer
I. CALL TO ORDER- 6:30 P.M.
Pledge of Allegiance to the flag
II. PRESENTATIONS
No presentations scheduled.
III. PUBLIC COMMENT ON AGENDA ITEMS
None scheduled.
IV. APPROVAL OF THE MINUTES
Motion to approve the minutes of the August 10, 2023, Lower Alsace Township Supervisors’ Meeting.
V. SUPERVISOR LIAISON REPORTS
A. Road Department – Supervisor Oswald.
B. Central Berks Regional Police Commission – Supervisor Theodossiou.
C. Lower Alsace Fire Company – Supervisor Weikel.
D. Lower Alsace Ambulance Association – Supervisor Weikel.
E. Antietam Valley Recreation Commission – Supervisor Weikel.
VI. SOLICITOR’S REPORT
Solicitor’s report to be presented.
VII. ENGINEER’S REPORT
A. Engineer’s report to be presented.
B. Review of the Township 2023 Road Paving Project.
VIII. BOARDS AND COMMISSIONS REPORTS
A. Planning Hearing Board:
1) The most recent meeting of the Planning Commission was held on November 2, 2022. No new meetings of the Planning Commission have been scheduled at this time.
B. Zoning Hearing Board:
1) The most recent meeting of the Zoning Hearing Board was held on May 17th, 2023. No new meetings of the Zoning Hearing Board have been scheduled at this time.
C. Antietam Valley Recreation Commission – no report.
IX. TREASURER’S REPORT / LIST OF BILLS
A. Motion to accept the August 31, 2023, Treasurer’s reports.
B. Motion to approve the payment of the list of bills as presented.
X. DEPARTMENTAL REPORTS SUBMITTED FOR APPROVAL
A. Central Berks Police Department
1. August 2023 report.
B. Central Berks Regional Codes Enforcement Department
1. August 2023 report.
C. Sewage Enforcement Officer
1. August 2023 report.
D. Zoning and Building Code Officer
1. August 2023 report.
E. Lower Alsace Township Fire Company
1. No new report.
F. Lower Alsace Ambulance Association
1. No new report.
XI. OLD BUSINESS
A. Update the status of discussions on potential project for use of American Rescue Plan Local Funds – timeline to be discussed. First allocation to Central Berks Police, Lower Alsace Fire Company, and Lower Alsace Ambulance was approved, and reservation of funds has been set aside. The total revenue of $496,985.88 has $346,985.88 remaining for additional projects.
B. Update the status of any activity related to communications with representatives of Mount Penn Borough related to a discussion of a merger between Mount Penn Borough and Lower Alsace Township. Representatives from the Pennsylvania Department of Community and Economic Development will be on hand to answer questions on the process. A public meeting to discuss issues is being scheduled. The Supervisors have been given 4 dates from which to choose from late October through middle November. The choices made will be forwarded to Mount Penn Borough Council for the group to choose dates. The location can then be arranged.
C. Update on various discussions on closing Skyline Drive and all access points to vehicle traffic, including timing of closures.
D. Update on the review of animal control services, and communication with both Safety Net Sanctuary and Animal Rescue League on processes and procedures performed by both entities. The Township Manager has spoken with both representatives of Safety Net Sanctuary and the Animal Rescue League on their programs and pricing. A draft contract from Safety Net Sanctuary has been received, and a draft contract from the Animal Rescue League should be forthcoming. Further discussion to be held as part of the budget review process in October and November.
E. Update the status of the use and occupancy permit application for 1383 – 1385 Friedensburg Road. No current changes.
F. Discussion on the bid process to replace the roof at the Central Berks Police Department office. The building is owned jointly by Lower Alsace Township and Mount Penn Borough, which is why the bid process was done by Lower Alsace Township.
G. Motion to approve amending the Township Traffic Ordinance to correct the Speed Limit signs on Service Court to be correctly posted at 25 miles per hour as per the enforceable speed limit.
H. Motion to approve the settlement negotiated by Siana Law on behalf of the Township’s liability insurance carrier to settle a claim filed by a former employee.
I. Review and approval of the preliminary draft 2024 Non-Uniformed Minimum Municipal Obligation calculations for the Defined Benefit Plan.
XII. NEW BUSINESS
A. Discussion of the status of the special event permit applications submitted by Reading Gravity Racing League and Antietam Cart Racing League for various dates on High Street from April through October 2023. Discussion on resolving conflicts on race dated between both applications to take place.
B. Discussion and approval of the approval of a burn permit submitted by the Antietam School District requesting to hold a bonfire at the Antietam School Distract Athletic Field as part of their homecoming event
C. Update on the status of the process for researching the cost and the demand for a Yard Waste Collection program for grass clippings, flowers, and small shrubs. Inquiries have been made, and the Township Manager is awaiting responses from several companies with pricing proposals. This will be discussed as part of the budget meetings in October and November.
D. Bids for the Township Recycling program have been advertised and a reasonable acceptable bid is expected to be awarded at the October meeting.
E. Discussion of the preparation of the 2024 budget.
XIII. FINAL PUBLIC COMMENT
XIV. EXECUTIVE SESSION
Executive session if necessary.
XV. ADJOURNMENT
The next monthly meeting of the Lower Alsace Township Board of Supervisors will be held on October 12th, 2023.
AGENDA - TOWNSHIP SUPERVISORS' MEETING - AUGUST 10th, 2023
TOWNSHIP OF LOWER ALSACE
SUPERVISORS’ MEETING AGENDA
August 10, 2023
James Oswald, Supervisor, Chair
John Theodossiou, Supervisor
Todd Weikel, Supervisor
Kelsey Frankowski, Esq., Township Solicitor
Don Pottiger, Manager/Secretary-Treasurer
CALL TO ORDER- 6:30 P.M.
Pledge of Allegiance to the flag
PRESENTATIONS
No presentations scheduled.
PUBLIC COMMENT ON AGENDA ITEMS
None scheduled.
APPROVAL OF THE MINUTES
Motion to approve the minutes of the July 13, 2023, Lower Alsace Township Supervisors’ Meeting.
SUPERVISOR LIAISON REPORTS
Road Department – Supervisor Oswald.
Central Berks Regional Police Commission – Supervisor Theodossiou.
Lower Alsace Fire Company – Supervisor Weikel.
Lower Alsace Ambulance Association – Supervisor Weikel.
Antietam Valley Recreation Commission – Supervisor Weikel.
SOLICITOR’S REPORT
Solicitor’s report to be presented.
ENGINEER’S REPORT
Engineer’s report to be presented.
- Discussion of the Township 2023 Road Paving Project.
BOARDS AND COMMISSIONS REPORTS
Planning Hearing Board:
- The most recent meeting of the Planning Commission was held on November 2, 2022. No new meetings of the Planning Commission have been scheduled at this time.
Zoning Hearing Board:
- The most recent meeting of the Zoning Hearing Board was held on May 17th, 2023. No new meetings of the Zoning Hearing Board have been scheduled at this time.
Antietam Valley Recreation Commission – no report.
TREASURER’S REPORT / LIST OF BILLS
Motion to accept the July 31, 2023, Treasurer’s reports.
Motion to approve the payment of the list of bills as presented.
DEPARTMENTAL REPORTS SUBMITTED FOR APPROVAL
Central Berks Police Department
- July 2023 report.
Central Berks Regional Codes Enforcement Department
- July 2023 report.
Sewage Enforcement Officer
- July 2023 report.
Zoning and Building Code Officer
- July 2023 report.
Lower Alsace Township Fire Company
- No new report.
Lower Alsace Ambulance Association
- No new report.
OLD BUSINESS
Update the status of discussions on potential project for use of American Rescue Plan Local Funds – timeline to be discussed. First allocation to Central Berks Police, Lower Alsace Fire Company, and Lower Alsace Ambulance was approved, and reservation of funds has been set aside. The total revenue of $496,985.88 has $346,985.88 remaining for additional projects.
Update the status of any activity related to communications with representatives of Mount Penn Borough related to a discussion of a merger between Mount Penn Borough and Lower Alsace Township. Representatives from the Pennsylvania Department of Community and Economic Development will be on hand to answer questions on the process. A public meeting to discuss issues is being scheduled sometime after September 1st. Date, time, and location to be determined.
Update on various discussions on closing Skyline Drive and all access points to vehicle traffic, including timing of closures.
Update on the review of animal control services, and communication with both Safety Net Sanctuary and Animal Rescue League on processes and procedures performed by both entities. Further discussion to be held at the August meeting after meeting with both the Animal Rescue League and Safety Net Sanctuary.
Update the status of the use and occupancy permit application for 1383 – 1385 Friedensburg Road. No current changes.
Update on the status of the Petition with the Pennsylvania Liquor Control Board to exempt liquor licensees from the PLCB’s regulations regarding amplified music being heard off the licensed premises for all the licensees within the Township.
NEW BUSINESS
Discussion and approval of the special event permit for the Aldine Avenue block party on July 29, 2023.
Discussion on status of the process for advertising and acceptance of bids for the Township Recycling program to prepare for advertisement at the August meeting.
Discussion of preliminary timeline for 2024 budget process.
FINAL PUBLIC COMMENT
EXECUTIVE SESSION
Executive session if necessary.
ADJOURNMENT
The next monthly meeting of the Lower Alsace Township Board of Supervisors will be held on September 14th, 2023.
AGENDA - TOWNSHIP SUPERVISORS' MEETING - JULY 13, 2023
TOWNSHIP OF LOWER ALSACE
SUPERVISORS’ MEETING AGENDA
July 13, 2023
James Oswald, Supervisor, Chair
John Theodossiou, Supervisor
Todd Weikel, Supervisor
Kelsey Frankowski, Esq. Acting Township Solicitor
Don Pottiger, Manager/Secretary-Treasurer
CALL TO ORDER- 6:30 P.M.
Pledge of Allegiance to the flag
PRESENTATIONS
Reserved for all responders to the Township flooding disaster.
Administering the Oath of Office for new Fire Police.
Discussion and appointment of Kelsey Frankowski as Township Solicitor.
PUBLIC COMMENT ON AGENDA ITEMS
None scheduled.
APPROVAL OF THE MINUTES
Motion to approve the minutes of the June 8, 2023, Lower Alsace Township Supervisors’ Meeting.
SUPERVISOR LIAISON REPORTS
Road Department – Supervisor Oswald.
Central Berks Regional Police Commission – Supervisor Theodossiou.
Lower Alsace Fire Company – Supervisor Weikel.
Lower Alsace Ambulance Association – Supervisor Weikel.
Antietam Valley Recreation Commission – Supervisor Weikel.
SOLICITOR’S REPORT
Solicitor’s report to be presented.
ENGINEER’S REPORT
Engineer’s report to be presented.
Discussion and approval of the Township 2023 Road Paving Projects bids.
BOARDS AND COMMISSIONS REPORTS
Planning Hearing Board:
- The most recent meeting of the Planning Commission was held on November 2, 2022. No new meetings of the Planning Commission have been scheduled at this time.
Zoning Hearing Board:
- The most recent meeting of the Zoning Hearing Board was held on May 17th, 2023. No new meetings of the Zoning Hearing Board have been scheduled at this time.
Antietam Valley Recreation Commission – no report.
TREASURER’S REPORT / LIST OF BILLS
Motion to accept the June 30, 2023, Treasurer’s reports.
Motion to approve the payment of the list of bills as presented.
DEPARTMENTAL REPORTS SUBMITTED FOR APPROVAL
Central Berks Police Department
June 2023 report.
Central Berks Regional Codes Enforcement Department
June 2023 report.
Sewage Enforcement Officer
June 2023 report.
Zoning and Building Code Officer
June 2023 report.
Lower Alsace Township Fire Company
No new report.
Lower Alsace Ambulance Association
No new report.
OLD BUSINESS
Update the status of discussions on potential project for use of American Rescue Plan Local Funds – timeline to be discussed. First allocation to Central Berks Police, Lower Alsace Fire Company, and Lower Alsace Ambulance was approved, and reservation of funds has been set aside. The total revenue of $496,985.88 has $346,985.88 remaining for additional projects.
Update the status of any activity related to communications with representatives of Mount Penn Borough related to a discussion of a merger between Mount Penn Borough and Lower Alsace Township. Representatives from the Pennsylvania Department of Community and Economic Development will be on hand to answer questions on the process. A public meeting to discuss issues is being scheduled sometime after September 1st. Date, time, and location to be determined.
Update on various discussions on closing Skyline Drive and all access points to vehicle traffic, including timing of closures.
Update on the review of animal control services, and communication with both Safety Net Sanctuary and Animal Rescue League on processes and procedures performed by both entities. Further discussion to be held at the August meeting after meeting with both the Animal Rescue League and Safety Net Sanctuary.
Update the status of the use and occupancy permit application for 1383 – 1385 Friedensburg Road. No current changes.
Update on the status of the Petition with the Pennsylvania Liquor Control Board to exempt liquor licensees from the PLCB’s regulations regarding amplified music being heard off the licensed premises for all the licensees within the Township.
NEW BUSINESS
Approve the Resolution for the Declaration of Disaster Emergency beginning July 9th, 2023.
Discussion and approval of the special event permit for the Aldine Avenue block party on July 29, 2023.
Discussion on status of the process for advertising and acceptance of bids for the Township Recycling program to prepare for advertisement at the August meeting.
Review, discussion, and approval of quote for replacement of HVAC unit.
Discussion of preliminary timeline for 2024 budget process.
FINAL PUBLIC COMMENT
EXECUTIVE SESSION
Executive session if necessary.
ADJOURNMENT
The next monthly meeting of the Lower Alsace Township Board of Supervisors will be held on August 13th, 2023.